DRAFT
BELOIT CITY COUNCIL MEETING MINUTES
AUGUST 21, 2007
The Beloit City Council met in
regular session on August
21, 2007 in Council Chambers.
Mayor Phil Roberts called the meeting to order at 7:00 p.m.
City Council members in attendance were Tom Maxwell, Bill Foreman, Denis
Shumate, Craig Cousland, Pat Struble, Susan Concannon and Chad Thompson.
Also present were City Administrator Doug
Gerber, City Attorney Harry Gantenbein and City Clerk Charlene Abell.
Councilor Raymond Pontow was absent.
Department heads in attendance
were Stacy Thompson, Frank Gent, Mike Haeffele, Murray McGee and Caite
Kendrick.
Councilor Struble offered the
invocation and the Pledge of Allegiance was recited.
Mayor Roberts thanked the City crews
for picking up limbs after the storm.
The League of Kansas Municipalities Annual Conference will be held
October 6th thru the 9th.
If anyone would like to attend, please let the City Clerk know. Mayor Roberts expressed thanks to the
Mitchell County Fairboard for a great fair.
Pat Roberts will be in Beloit
on Friday, August 24th, from 3:00
to 4:00 p.m. in the
Municipal Building Sutter Room. He will
be visiting Beloit as part of his Summer Town
Hall meeting tour. Councilor Struble appreciated seeing that the
City crews were busy pumping out water on the Mill Street Project in between
rain storms. Councilor Thompson thanked
the Park and Recreation department for putting on the 3 on 3 basket ball
tournament. They did a great job
organizing the event. Councilor Maxwell
reported that the benefit supper for Mark and Sherri Eck was a success. They lost their home and all belongings in a
fire. Councilor Maxwell commented that
our communities’ generosity spoke well for Beloit.
City Attorney Harry Gantenbein
had no report.
City Administrator Gerber stated
that the crews did an outstanding job in cleaning up after the storm. The Mill Street Project is progressing. A table has been set up for the media in the
Council Chambers. Cooper Wilson worked
for the City as a lifeguard.
Administrator Gerber wanted to formally recognize him for his work
performance, but Cooper could not be present to accept the award.
Mayor Roberts asked for comments
from the public. There were none.
The Consent Agenda consisted of
the minutes of August 21, 2007 City Council meeting, Appropriations 8B,
Ordinance #2038 adopting the 2007 Standard Traffic Ordinance and Ordinance
#2039 adopting the Uniform Public Offense Code.
A motion was made by Councilor Cousland and seconded by Councilor
Concannon to approve the Consent Agenda in its entirety with the
corrections. Roll call vote: Yeas: Thompson, Foreman, Cousland, Concannon,
Struble, Maxwell and Shumate. Nays:
None.
A motion was made by Councilor
Foreman and seconded by Councilor Struble to approve Resolution #10-2007,
authorizing construction of an improvement consisting of a street improvement
project on County Club Drive. Roll call vote: Yeas: Shumate, Thompson,
Foreman, Concannon, Cousland, Maxwell and Struble. Nays: None.
Resolution #11-2007, a
proposition of levying a seven tenths percent retailer’s sales tax in the City
of Beloit, for the purpose of all money collected and allocated for capital
improvement to streets, electric distribution lines, sanitary sewer lines,
water distribution lines, and airport improvements and to provide an adequate
level of public service. This tax will
have no expiration date. A motion was
made by Councilor Maxwell and seconded by Councilor Struble to approve the
adoption of Resolution #11-2007. Roll
call vote: Yeas: Thompson, Concannon, Maxwell, Cousland, Struble, Shumate and
Foreman. Nays: None.
A recommendation has been made
that Zach Miller be hired as a K-9 Officer.
Zach has experience training dogs and has been employed as a Police
Officer for the City of Beloit
since February 2006. A motion was made
by Councilor Concannon and seconded by Councilor Maxwell to approve the
recommendation and hire Zach Miller as a K-9 Officer at Grade 23, Step 3. Motion carried 7-0.
In March 2007, the Council
approved FY 2008 Kansas Airport Improvement Program grant for the Automated
Weather Observation System. KAIP grants are administered by the Kansas
Department of Transportation and are designed to improve and maintain Kansas airports. The City’s AWOS has been selected as one of
the projects. KDOT will reimburse the
City for 75% of the total project cost, including construction costs and
construction engineering. A
recommendation has been made that a consulting services agreement with HWS for
services on this project be approved.
The estimated cost would be $6,925.
The City will be reimbursed, through our grant, for approximately
$5,193. A motion was made by Councilor
Maxwell and seconded by Councilor Cousland to approve the recommendation. Motion carried 7-0.
A motion was made by Councilor
Struble and seconded by Councilor Concannon to recess into an executive session
for the preliminary consideration of specific personnel matter of non-elected
personnel for a period of ten minutes. Motion carried 7-0. The session is to include the Governing Body,
City Attorney, and City Administrator.
The session began at 7:18 p.m.
and ended at 7:28 p.m. No motions or decisions were made in that
session.
A motion was made by Councilor
Struble and seconded by Councilor Maxwell to adjourn the meeting. Motion carried 7-0. The meeting ended at 7:30 p.m.
The work session began at 7:35 p.m. Those present were: Mayor Roberts, Councilors
Thompson, Concannon, Cousland, Maxwell, Foreman, Shumate and Struble. Also present was City Administrator Gerber,
City Attorney Gantenbein and City Clerk Abell. Councilor Pontow was absent.
Department heads present were
McGee, Kendrick, Thompson, Gent and Haeffele.
Correspondence and Staff reports
included the August Police reports, the Vision Development team minutes, the
IRP Approval confirmation and the Quarterly Code Enforcement report. Also included was a thank you note from the
City of Greensburg for our cooperation in
allowing Building Inspector Chris Jones
to go to Greensburg
to help with the rebuilding efforts.
City Attorney Gantenbein did not
have a report.
City Administrator Gerber
reported that the new tornado sirens are being installed. The League Conference is coming up the first weekend
in October in Overland Park. Administrator Gerber reminded the Governing
Body that he had given each one a draft of future work session for the month of
September. One of the items will be a
tour of Sunflower Manufacturing in September.
Administrator Gerber passed out his annual evaluation form. It is the same form that was used last
year. Mayor Roberts asked that the
Governing Body fill those out and return them to him so that he can get them
compiled. They will be discussed in a
closed session. Administrator Gerber
commented on the 3 on 3 basketball tournament.
The fall activities brochure will be inserted in the Waconda Trader so
there will be more regional coverage. If
anyone has any ideas on any programs, please contact Caite. Adam Brown and Claire Thiessen, members of
the Youth Council, reported on planned activities for the future. They reported
that the paint ball tournament would not be held. They plan on having a haunted house for the
youth of Beloit
prior to Halloween. The also have
considered of contacting the City of Manhattan
Youth Council to be a sister city with our Youth
Council. Assistant to the City
Administrator Stacy Thompson
discussed the sales tax issue with the Youth Council at one of their
meetings.
A group of approximately
thirty-five people were present along with Pat Heidrick and members of the
Library Board to give the Council a presentation on the library project. Also present was Architect Don Marrs. He
gave a design presentation of the condition of the current library and what the
proposed new library building would look like.
The Library Board and the building committee requested that the
Governing Body allow the citizens of Beloit
to vote on the new library by putting the issue on the November ballot. Councilor Maxwell suggested that the North Central
Kansas Technical
College be contacted and
asked if any of their students could be used to do some of the work on the
library. Administrator Gerber went over
the project costs associated with the project.
Gerber explained the difference between Revenue Bonds and General
Obligation Bonds and the costs associated with those bonds. Gerber also presented Mill Levy and Sales Tax
comparisons, operation and maintenance costs and other project issues. Administrator Gerber and the Governing Body
expressed views that they had heard from the public. After much discussion, the consensus of the
Governing Body was to put the issue on the November ballot.
There was recess of the work
session for a period of ten minutes at 9:30
p.m.
At 9:40 p.m. the work session resumed and the Governing Body
discussed the agreement for mutual aid in fire protection. Fire Chief Steve Rugg had discussed the issue
with Administrator Gerber and they both decided that an agreement needed to be
put into effect. Attorney Gantenbein
will need to make comments and change some of the wording in the
agreement. This item will on a future
agenda for action.
The last item for discussion was
KOMA procedures. Staff prepared several
items to ensure that the City does not have notification issues in the future
and since more formal procedures will be put into place. Requests for notice of meetings will be in
the form of a written notice by those that want information. Official meetings will be posting in the
lobby of the municipal building. Notice
of regular meetings will be provided on Friday prior to the meetings. A check list will be used to make sure all
notices are provided. A renewal letter
and request form will be sent out prior to the end of the year to those on the
list that are currently receiving information.
If they would still like to receive notices, they must return the signed
form to the City.
The work session adjourned at 10:00 p.m.
_________________________________
PHILLIP ROBERTS, Mayor
ATTEST:
______________________________
CHARLENE ABELL, CMC, City Clerk